Dbs documents uk. To apply for a Standard or Enhanced DBS Check, a person needs to provide a primary document from Group 1, and two supporting documents from the other groups. What do I need to carry out a DBS check? All we need to carry out your DBS check are some documents and some information, as outlined below. How to view ID documents Nov 11, 2025 · Make sure the applicant downloads and completes a DBS continuation sheet for additional information they can’t fit on the DBS application form. Make sure you get it right with Care Check. Guidance on obtaining documents for a DBS check This FAQ is intended to provide guidance to current students on how to obtain the documents required as part of their DBS check. Documents the applicant must provide person going through a DBS check (the applicant) must give their employer original documents (not copies) to prove their identity. Need a DBS check? Discover how to get a basic, standard or enhanced Disclosure and Barring Service check with Post Office® and GOV. Here’s what small employers need to know. It’s important to understand what an apostille is and its role in the legalisation process. There are specific legal requirements around these checks. To complete this process you will need to have a DBS online account linked to your DBS profile. DBS Check Document List Acceptable Documents by Group Group 1: Primary identity documents Group 2a: Trusted government documents Identity Documents required for DBS checks Identity Documents for UK Nationals You must supply 3 documents in total; 1 document from Group 1 and 2 further documents from Group 1, 2a or 2b; at least one of which must verify your current address. Mar 17, 2025 · 1. When providing us with documents, please ensure they are: Mar 30, 2023 · Requesting Standard and Enhanced DBS Checks Standard and Enhanced DBS Checks are completed using the same criteria, despite there being differences in the information shown. A Responsible Person must be someone who: is professionally qualified. GOV. Inspired by our customers, it is simple to use and provides rapid results. DBS Check Documents are most likely required by employers and organisations who work with children, vulnerable adults, or people in sensitive positions. uk for further advice about completing the form. You will need to provide at least one document from Group 1 and another one from Group 2. This document sets out the broad framework within which the DBS will operate. UK (www. May 10, 2018 · A collection of the Disclosure and Barring Service's (DBS) Privacy Policies and Notices in compliance with the General Data Protection Regulation (GDPR). Mar 30, 2023 · Requesting Standard and Enhanced DBS Checks Standard and Enhanced DBS Checks are completed using the same criteria, despite there being differences in the information shown. We would like to show you a description here but the site won’t allow us. List A contains the range of documents you may accept for a person who has a continuous right to work in the UK (including British and Irish citizens). 21 DBS disclosures and barred list information are only issued to the potential employee; providers must check the disclosure and consider whether it contains any information that would suggest the person was unsuitable for the position, before an individual has unsupervised contact with children. Introduction This guidance is in regards to the secure storage, handling, use, retention and disposal of Disclosure and Barring Service (DBS) certificates and certificate information. Don’t write this information on the application form itself. When providing us with documents, please ensure they are: What documents do I need to show you to prove my Right to Work in the UK? as the document guidance will also include your DBS check. The full list of ID documents can be found on gov. Jun 20, 2022 · For Standard and Enhanced DBS applications, you need to submit 3 forms of ID. Many checks are instant and DBS Checks are completed typically within 48 hours. Dec 19, 2025 · You will need to apply for a CQC countersigned enhanced DBS with appropriate barred list information. If you do not have a British passport, then Route 1 is the only option open to you in order to prove your identity. Documents can be recorded as copies of physical documents or PDF evidence of eVisa. The code Any applications not submitted to the DBS/Disclosure Scotland by 30th August 2025 will be withdrawn Access to the system will be removed on Tuesday 14th April with no further access after this date. g. The Disclosure and Barring Service helps employers make safer recruitment decisions. DBS is an executive non-departmental public body, sponsored by the Home Office . This means CQC authorises extra checks to be carried out as part of the DBS process to confirm your identity. Nov 11, 2025 · 2. uk. Purpose of the Disclosure and Barring Service (DBS) 1. org. Deed poll document, marriage certificate). What is uCheck? Save time on job applicant checks uCheck offers an online DBS Check solution offering DBS, Right to Work, Identity and Adverse Credit Checks. Aug 22, 2025 · You must tell us on a DBS continuation sheet or separate sheet of paper, which of the addresses are these more permanent residences. The quickest way to verify someone’s identity is with a Digital ID check. That includes the full list of accepted documents, how to work out which route your applicant needs to follow, and what changes if they’re not a UK national. Whether you’re a UK national or a non-UK national, understanding the different document requirements and verification routes can help streamline the process. Jun 4, 2025 · Learn which DBS check documents are needed and how NotaryPublic24 offers fast, secure online verification for your disclosure and barring service documents. UK Nationals One document from Group 1, and 2 other documents from either Group 1 or Group 2a or 2b below. This guidance details the process for an applicant to view their DBS basic certificate online. Make sure a job applicant can work in the UK - check they have the right documents and make sure you're not prosecuted for employing an illegal worker. We've got all your safeguarding needs covered from DBS checks and training, to advice, guidance and support. Y73 Does this form belong to your organisation? Have you entered your Countersignatory number? Have you read the declaration? Have you checked the form is complete and accurate? Is this application eligible for a DBS check? Have you signed inside the box? Have you dated the form? Is the correct format used? DD/MM/YYYY List of acceptable ID for your DBS check You need to have 3 original identification documents checked in total for your DBS application. Learn what to verify and ensure compliance with our comprehensive guide. Feb 3, 2026 · To see what can be accepted as a Group 2b document for a DBS check, see our article What counts as a Group 2b DBS document? To see what documents you need to prove your Right to Work in the UK, see our article I am completing a new application to join NHSP. If your reprint request meets the criteria complete the relevant reprint form and email it to DBSReprints@dbs. Its main function is to protect the public by helping employers make safer recruitment You will always need to show at least 3 documents. 1 day ago · The legalisation of UK documents for use abroad involves several steps. There are similar systems for conducting background checks in Scotland and Northern Ireland, known as Disclosure Scotland and AccessNI respectively. Jan 23, 2026 · When this happens, DBS will issue a manual DBS certificate. Together, these need to confirm your full name, date of birth and current address. The most common types of ID submitted in support of a Standard and Enhanced DBS applications are passports, driving licences, bank statements, utility bills and council tax statements. Disclosure functions are set out in Part V of the Police Act 1997,2 which requires Registered Bodies to adhere to this Code of Practice. Combinations of Documents for Non-UK Citizens The DBS outlines three “Routes” for document submission, which list the different combinations of documents, with Route 1 being the preferred option. Get an online share code to prove your right to work if you’re eligible or check what documents you can use instead. See details of the full process here: ID checking guidelines for standard/enhanced DBS check applications from 1 July 2021 - GOV. The document does not convey any legal powers or responsibilities. UK. Employers must follow the three-route ID checking process for all DBS check applications. You will always need to show at least 3 documents. If you are unable to complete the Digital Identity check, you will need to present your ID documents to a named ID Verifier, you will receive instructions via email if you need to arrange for this to take place in line with DBS ID Checking guidelines. Oct 17, 2013 · A collection of guidance documents and information about DBS checks and processes. Jun 18, 2025 · Are you keeping a copy of staff DBS checks on file? You could be breaching data protection law. 2. Reporting safeguarding concerns Report it using our online safeguarding reporting form Call +44 (0)20 8433 7164 (9am – 5pm weekdays) Email safeguarding@scouts. After the completion of your DBS application, you will need to go through an ID verification process. The Update Service allows you to: keep your DBS certificate up to date DBS identity checking scenarios Below are a number of scenarios which will demonstrate the documents you may be presented with as part of the Disclosure and Barring Service‟s (DBS) identity checking process, and how to use the appropriate route to establish an applicant‟s identity. This page explains the documents required to complete a Disclosure and Barring Service (DBS) application. . Three documents are required to complete the check and one document must show the current address provided on the application form. For a full list of acceptable professions please see the table below Apr 18, 2016 · A collection of documents that you can use to decide whether a role is eligible for a basic, standard or enhanced DBS check. Basic DBS checks are the lowest level of DBS check and only search an individual’s criminal record for unspent convictions. This guide details the process of seeking references and verifying employment and training history. Jul 4, 2018 · 1. a The DBS code of practice and Basic check processing standards support the use of third-party identity providers for identity verification, enabling RBs and ROs to delegate the activity to May 17, 2025 · Discover the essential DBS check documents required for UK employers. When providing us with documents, please ensure they are: Use a job applicant's share code to check they're eligible to work in the UK if they’re from outside the UK and Ireland. Documents you need when you get asked for a criminal record check when applying for a role Apr 12, 2021 · We have listed the documents that are provided for each DBS Check to support you when making your application for a DBS Check. Nov 11, 2025 · At least three documents must be provided: if the candidate can produce a document from group 1, three documents must be seen in total - one document from group 1 plus any two from groups 1 or 2. The Financial Documents we can accept as a Group 2b document are: Mortgage, ISA, Pension and Endowment Statements UK DIFFERENCES IN DBS CHECKS It’s important to note that the DBS handles background checks for applicants residing within England and Wales only. Tracking Service Please enter the DBS application form reference number and the applicant's date of birth. Use our DBS Document Checker to make sure you have the right documents ready for your DBS application and avoid delays. Feb 3, 2026 · Financial Documents are usually considered as Group 2b documents for the purposes of a DBS check. Copies of the document and any subsequent amendments have been made available to members of the From daily operations to strategic challenges, our education services enable schools & trusts to become more efficient and successful while minimising risk. How to request a Disclosure and Barring Service (DBS) check for a potential employee: types of DBS check, how to request a check, how much it costs, how long it takes. List of acceptable ID for your DBS check You need to have 3 original identification documents checked in total for your DBS application. If the applicant isn’t a national of the UK and is applying for voluntary work, they may need to be fingerprinted if they can’t show these documents. Manual certificates can’t be used to join the Update Service because the Update Service is an online facility. Which documents are most used to What counts as a Group 1 DBS document? « Go Back Apr 18, 2016 · Guidance Eligibility guidance for Enhanced DBS checks Guides to help you identify the types of work eligible for an Enhanced DBS check in each workforces, including regulated activity. Keep a record of the documents used to validate each identity for a minimum of 2 years. DBS identity checking scenarios Below are a number of scenarios which will demonstrate the documents you may be presented with as part of the Disclosure and Barring Service‟s (DBS) identity checking process, and how to use the appropriate route to establish an applicant‟s identity. If you are applying for a DBS check it is because you will be, or already are, working with children or adults at risk of harm, either in a paid or voluntary role that falls within the government's criteria for a check. Who can check your criminal record for a role, the application process and how to recognise a genuine certificate. Here's everything you need to know about the process. At least one of the documents must show your current address as entered in the Address History Section of the DBS application form All Documnets must be original. Use uCheck for all your DBS checks DBS checks play a vital role in safeguarding workplaces and creating trust in professional settings. Jan 6, 2026 · About the DBS Update Service A subscription to the Update Service costs £16 per year, it’s free if you’re a volunteer. UK - The best place to find government services and information. This guide details the requirements to verify professional registration, qualifications, and English language competency. Sep 16, 2025 · In line with the latest DBS ID Verification Guidance, we’ve introduced Digital ID Verification – a secure, convenient option that streamlines the ID Verification process by speeding up the process for applicants and reducing the time and resources your organisation spends on manual checks. Nov 19, 2012 · Guidance to help you validate the identity of a DBS check applicant and a new lead/countersignatory. Identity Documents required for DBS checks Identity Documents for UK Nationals You must supply 3 documents in total; 1 document from Group 1 and 2 further documents from Group 1, 2a or 2b; at least one of which must verify your current address. uk Follow the Yellow Card Out of hours Call 0345 300 1818 (local rate) or +44 (0)20 8433 7100 to speak to the on duty Critical Incident Manager, Safeguarding Officer or Media Officer. Applying for DBS checks involves showing a range of identity documents. Complete peace of mind. There are no legislative or eligibility requirements to have a Basic DBS check, so anyone aged 16 or over can apply at any time and you can request this as part of your recruitment process. Jan 23, 2026 · Transgender applicants should contact the DBS sensitive applications line on 0151 676 1452 or email sensitive@dbs. Our record is 13 minutes! Jul 8, 2024 · Here we focus on supporting documents outlined in Group 2b of the DBS' ID guidance and how they can be used in a DBS application. How to view ID documents If you are applying for a DBS check it is because you will be, or already are, working with children or adults at risk of harm, either in a paid or voluntary role that falls within the government's criteria for a check. Nov 11, 2025 · The Disclosure and Barring Service (DBS) digital identity guidelines enable people of all nationalities to prove their identity digitally, typically using government-issued documents. The DBS (Disclosure and Barring Service) check, also known as a CRB (Criminal Records Bureau) check, is a vital document that verifies a person’s criminal record. Before you can apply for a DBS disclosure, Matrix Security Watchdog must be satisfied about your identity by requesting a Responsible Person to verify it using an ICF. The DBS system uses official documents and documents with your address on to carry out a check of your criminal record against information on the Police National Computer and other relevant databases. You must also have completed an online application form prior to submitting your ICF. You may show more than one group 1 doc All documents must be current and valid. It is signed and dated by Home Office and the DBS. Its main function is to protect the public by helping employers make safer recruitment Introduction This framework document has been drawn up by the Home Office in consultation with the DBS. Nov 11, 2025 · Make sure the applicant downloads and completes a DBS continuation sheet for additional information they can’t fit on the DBS application form. At least one must have your current address, and one must have your date of birth. What ID is required for a DBS application? How to apply for a basic DBS check to get a copy of your criminal record, and what you must provide. Sep 25, 2025 · The address you gave us on your DBS application can’t be changed. Documents like police certificates and DBS checks need to be authenticated before they can be used overseas. gov. Feb 3, 2026 · What documents do I need to show you to prove my Right to Work in the UK? as the document guidance will also include your DBS check. This is in line with compliance activity carried out by DBS. DBS wins Euromoney's top honour as the 'World's Best Private Bank' in triple global award sweep 20 Mar 2026 Nov 11, 2025 · This guidance is no longer in use and is available for quality assurance/audit purposes only. This guide details the requirements for verifying an individual's right to work in the UK. g your driving licence – full or provisional) Please be aware of the expiry dates that apply to some of the documents You will also need to provide evidence of any name changes (e. All documents have specific rules around what can or can't be taken set out by the Disclosure and Barring Service and NHS Employers. Please find current ID guidance here: ID checking guidelines for Standard/Enhanced DBS check Every DBS check application requires an applicant to submit certain ID documents in support of the check. Digital DBS ID Check - List of acceptable ID/ Documents to complete your Enhanced Disclosure & Barring Service (DBS) check Documents used for the Digital DBS ID Check MUST: Purpose of the Disclosure and Barring Service (DBS) 1. uk) ne group 1 document and two from group 2a or . 50. How to apply for a basic DBS check to get a copy of your criminal record, and what you must provide. May 30, 2018 · Information regarding a DBS online account and the services available to you as a barring or basic check customer. Find out how to prove your right to work in the UK to an employer. It costs £21. We cannot accept certificates from the DBS update service or submissions from 3rd party services, such as U-check. 1 The statutory duties of the DBS are contained in the Safeguarding Vulnerable Groups Act 2006, the Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 and Part V of the Police Act 1997, as amended by the Protection of Freedoms Act 2012. Non-UK Nationals 9 Introduction The Disclosure and Barring Service (DBS) was established in December 2012 under Part V of the Protection of Freedoms Act (POFA)1 to undertake disclosure and barring functions. First, you need to know about apostille certificates. At least one of the documents must show the address you have given as your current address on your DBS application (e. DBS will ask for records of documents checked as part of ID verification as part of this process. one document from Group 1, below one further document from either Group 1, or Group 2a, or 2b, below At least one of the documents must show the applicant’s current address. ackzce zkhoe vlzf whflq bwec crvfh mkwi oncet acxmof biq